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Calm the Chaos and Create! The Basics of Brainstorming

Posted by [email protected] on May. 8, 2022  /   0

 

BRAINSTORMING

Brainstorming is a simple technique used to generate a list of ideas. A divergent thinking tool useful for idea generation on a given subject in a limited period.

Using interpersonal and team skills, this data gathering technique is used to identify a list of ideas in a short period of time. Used to generate and collect multiple ideas related to project and product requirements. Brainstorming is a general data-gathering and creativity technique that can be used to solve problems, identify risks, ideas, or solutions to issues by using a group of team members or Subject Matter Experts (SMEs).

Brainstorming is typically conducted in a facilitated session or workshop environment to stimulate creative thinking, to create novel or innovative solutions to a problem, and to introduce “controlled chaos” into the thought process. It is a widely used technique for idea cultivation.

 It should be led by a facilitator with a group consisting of stakeholders, team members, and Subject Matter Experts (SMEs). Brainstorming comprises two parts: idea generation and analysis. After quickly generating a list of alternatives, the group then performs analysis of the alternatives and generally chooses a particular option for action. The list can be prioritised by combining brainstorming with dot voting to have the team assess a list of alternatives, and then quickly decide where to focus their attention.

The objective is quantity, not necessarily quality and is based on the principle that “many brains are often better than one.”

 


 

BRAINSTORMING RULES

(Communicate the rules!) It is conducted in a group environment and is led by a facilitator. No comment or criticism of any ideas is allowed. This is the suspended judgement principle of brainstorming. However, asking for clarification is allowed. Don’t censor your own ideas. Just as criticism may discourage others from contributing, self-criticism may censor your ideas. Present whatever crazy-idea pops into your mind.

Encourage humour and fantasy. Make it fun! If the team is laughing = this is good! We are at our creative best!

Brainstorming is no place for reality: it’s a place for imagination, for the free flow of thoughts and ideas.

Quantity not quality, the more ideas the better. Don’t worry about how good the ideas are; just think of as many as possible.

Piggyback on others ideas, build upon each other’s ideas. Often, other people’s ideas make you think of a completely new set of ideas.

Diversity of participants is important. Different perspectives for different ideas. (Age, gender, education background, role in project, etc.)

Great tools are: Slido, or Post-It notes on a wall with lots of colours (one per participant), and mind mapping.

 


 

BRAINSTORMING TOOLS
MIND MAPPING.
A technique used to integrate ideas created through individual brainstorming sessions into a single map to highlight similarities and differences in understanding and generate new ideas.
 
NOMINAL GROUP TECHNIQUE.
A technique, effected by a voting process, that is used to prioritise ideas by utility for further brainstorming.
BRAINSTORMING USES
DEVELOP PROJECT DOCUMENTS
DEVELOP PROJECT CHARTER, PROJECT MANAGEMENT PLAN, AND PROJECT DOCUMENTS -- Used to gather data and solutions or ideas about the project approach from stakeholders, Subject Matter Experts (SMEs), and team members when developing the Project Charter, Project Management Plan, and project documents.
 
SCOPE AND REQUIREMENTS MANAGEMENT
To define task guidelines to ensure that no required activities are overlooked.
 
QUALITY MANAGEMENT
To gather data creatively from a group of team members or Subject Matter Experts (SMEs) to develop the Quality Management Plan that best fits the upcoming project.
 
RISK MANAGEMENT
TO IDENTIFY RISKS AND RISK PROCESS FACILITATION -- Gather information via techniques such as brainstorming, interviewing, and SWOT analysis. Some suggestions that can help identify, assess, and consider possible strategies for project risks:
To create a comprehensive list of individual project risks and sources of overall project risk. Categories of risk will be sorted into a framework, oftentimes a Risk Breakdown Structure (RBS). Risks identified need to be clearly identified and described, as brainstorming can result in ideas that are not fully formed.
 
STAKEHOLDER MANAGEMENT
TO IDENTIFY STAKEHOLDERS AND STAKEHOLDER ENGAGEMENT -- During project integration. This data gathering and creativity technique can elicit input for identifying an initial list of stakeholders.



Don't forget to check out our Brainstorming Infographic!
 

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